External Transport Manager — Doncaster & South Yorkshire

Your External Transport
Manager

We provide expert external transport manager (TM) services to businesses across Doncaster and South Yorkshire — professional TMS oversight without the cost of a full-time in-house manager.

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100%Compliance Focused
24/7Support Available
EURegulations Covered
FlexibleContract Terms
What We Offer

Our Services

Comprehensive external transport manager (TM) and TMS solutions tailored to businesses in Doncaster and across the UK.

Transport Manager
🚛

External Transport Manager (TM)

Fully qualified external TM and CPC holder based in Doncaster — ensuring your operator licence is compliant and fully maintained. Our outsourced transport manager service saves you the cost of a full-time hire.

  • Operator licence management
  • CPC holder representation
  • DVSA liaison & audits
  • Fleet compliance oversight
Policy and Procedures
📋

Policy & Procedures

Development and implementation of robust transport policies and operational procedures aligned with current legislation.

  • Bespoke policy writing
  • Driver handbook creation
  • Safety management systems
  • Regular policy reviews
  • Compliance audits
  • PG9 Prohibitions
  • OTC Compliance Audits
  • DVSA Roadside Stops
Employer Documents
📁

Employer Documents

Complete documentation support to keep your business legally protected and operationally ready at all times.

  • Driver contracts & agreements
  • Maintenance & inspection records
  • Risk assessments
  • Compliance file management
Why Choose Us

Expert External TM.
Real Results.

We bring industry expertise directly to your Doncaster business — outsourced transport manager support without the overhead of a permanent hire.

Qualified & Experienced TM

Our external managers hold CPC qualifications and have hands-on TMS experience across multiple transport sectors in Doncaster and South Yorkshire.

Cost-Effective TMS Solution

Get a professional outsourced TM at a fraction of the cost of a full-time employee — ideal for small and medium fleets in Doncaster.

Always Up to Date

We continuously monitor regulatory changes so your business stays compliant without the effort.

Flexible Engagement

Monthly retainer or project-based — we adapt to what works best for your operation.

CPC
Qualified Managers
✓
DVSA Compliant
EU
Regulation Ready
Fast
Onboarding
How It Works

Simple Onboarding Process

Getting started is straightforward — we handle the complexity.

1

Initial Consultation

We assess your current setup, licence type, and specific compliance requirements.

2

Proposal & Agreement

We provide a clear service proposal with transparent pricing and scope of work.

3

Onboarding

We integrate with your team, review existing documents, and take responsibility immediately.

4

Ongoing Management

Regular reviews, reporting, and continuous support to keep your operation fully compliant.

Partnership Plans

Choose Your Compliance Level

Transparent, fixed-fee packages built around your fleet size — no hidden costs, no long-term lock-ins.

TMS Starter

The ideal entry point for sole traders and single-vehicle operators who need basic compliance in place.

£350/month

1 vehicle included

  • ✓ Named External Transport Manager
  • ✓ Operator licence records kept organised and inspection-ready
  • ✓ Driver documentation organised and up to date
  • ✓ Regulatory Compliance
  • ✓ Driver Management
  • ✓ Vehicle & Fleet Safety
Get Started

TMS Foundation

Structured compliance records for operators who manage their own day-to-day compliance.

£130/month

Up to 4 vehicles  ·  +£20/mo per additional vehicle

  • ✓ All operator records kept organised and ready for inspection at any time
  • ✓ Vehicle compliance files structured and maintained on your behalf
  • ✓ Driver documentation organised and demonstrable when it counts
  • ✓ Quarterly compliance review checklist provided
  • ✓ Round-the-clock secure document access from any device
  • ✓ Dedicated support line — 2 compliance queries per month included

Named External Transport Manager

Available as an add-on  ·  £350/mo first vehicle  +  £115/mo per additional vehicle

Get Started

TMS Professional

Active monthly oversight by our compliance team — risks identified before they become problems.

£330/month

Up to 4 vehicles  ·  +£30/mo per additional vehicle

  • ✓ Everything in TMS Foundation, plus:
  • ✓ Hands-on management of your compliance evidence against current best practice
  • ✓ Ongoing gap analysis with issues flagged and escalated promptly
  • ✓ Planned maintenance schedule built around your fleet
  • ✓ Automatic notifications when compliance evidence is overdue or missing
  • ✓ Monthly written summary of your compliance position
  • ✓ Priority access to our support team whenever you need us

Named External Transport Manager

Available as an add-on  ·  £250/mo first vehicle  +  £80/mo per additional vehicle

Get Started

TMS Elite

A dedicated compliance officer managing your operation — full protection, full peace of mind.

£790/month

Up to 4 vehicles  ·  +£85/mo per additional vehicle

  • ✓ Everything in TMS Professional, plus:
  • ✓ Your own named compliance manager dedicated to your account
  • ✓ PMI and brake test results reviewed and analysed within 48 working hours
  • ✓ Weekly compliance updates so you are always in the picture
  • ✓ Complete PI preparedness pack — ready to go when you need it
  • ✓ All DVSA correspondence and responses managed on your behalf
  • ✓ Operator licence variations handled at no extra cost
  • ✓ Named External Transport Manager cover built in
  • ✓ First new licence application submitted free of charge
Get Started

Common Questions

Frequently Asked Questions

What does an external transport manager do?

An external transport manager acts as your nominated CPC-qualified transport manager for operator licence purposes without being a full-time employee. They oversee fleet compliance, DVSA liaison, driver documentation, and ensure your operator licence remains in good standing — giving you professional oversight at a fraction of the cost of an in-house hire.

How much does an external transport manager cost in Doncaster?

Our fixed-fee packages start from £350 per month for a single vehicle (TMS Starter), rising to £130 per month for up to 4 vehicles (TMS Foundation). The TMS Professional plan is £330 per month and includes active monthly oversight, while the TMS Elite plan at £790 per month provides a dedicated compliance officer and full external TM cover. Additional vehicles are charged at a per-vehicle rate on each plan.

Do I legally need a transport manager for my operator licence?

Yes. UK law requires every standard operator licence holder to have a nominated CPC-qualified transport manager responsible for the transport operation. The transport manager must be genuinely responsible for the transport activities and accessible to the Traffic Commissioner. An external transport manager satisfies this requirement legally and is accepted by the Office of the Traffic Commissioner.

Can Transport Manager Solutions help with a DVSA roadside stop or PG9 prohibition?

Yes. We provide direct support for DVSA roadside stops, PG9 vehicle prohibitions, and OTC compliance audits. Our team helps you understand the prohibition, gather the evidence needed for a rectification check, and put systems in place to prevent recurrence. Clients on our TMS Elite plan receive DVSA response management as part of their package.

Which areas do you cover?

We are based in Doncaster and work with operators across South Yorkshire, including Sheffield, Rotherham, Barnsley, and surrounding areas. We also support operators across the wider UK on a remote basis. There is no geographic restriction on who we can assist.

How quickly can you get started?

We can typically onboard a new client within 48 to 72 hours of initial contact. We review your existing compliance documents, identify any gaps, and take responsibility immediately. For urgent situations — such as an upcoming DVSA audit or a licence at risk — contact us directly and we will prioritise your case.

Get Started

Ready to Work Together?

Reach out today and let's discuss how we can support your transport operation.

📧 office@tmsdoncaster.co.uk

💬 Talk with us